HOA 2023 Annual Meeting Minutes

2023 ANNUAL Interlachen HOA Meeting Minutes
Tuesday, April 11, 2023
Smith Memorial Presbyterian Church
2420 NE Fairview Ave, Fairview OR 97024
35 Households in attendance
7 Voted by Proxy
42 out of 79 active members represented

1. A quorum was reached, so the meeting could proceed and was called to order at 7:03 PM
   by Michael Vest, who welcomed all members.
2. Approval of 2022 annual meeting minutes – John Wissler made a motion to approve, Sheri
   Parshall seconded, and all voted in favor.
3. In Memoriam:

• Terry Schultz
• Joan Larsell

1. Welcome New Neighbors:

• Dean and Kendalyn Boode at 21510 NE Blue Lake Road
• Dave and Tricia Bourne at 21168 NE Interlachen Lane

1. Reports:
   A) Lori Stegmann, our Multnomah County Commissioner, was present and stated that she
   has 1.5 years remaining in her position. She explained that on 04/29/23, the executive
   budget will be released. There will be 3 public hearings (both in person and virtual), but she
   also welcomes members to email her if interested: 503-988-5213 and
   district4@multco.us). She reported that: 1) the Burnside Bridge earthquake preparedness
   issue is a very important issue for the County to ensure access across the river if a natural
   disaster were to occur, 2) A flagship East County Library at Eastman Pkwy/Division. It will
   be 95,000 sq.ft. and will accommodate community meeting spaces and a recording studio,
   in addition to the services and businesses that a public library brings to a neighborhood, 3)
   There are talks for a Resilience Hub, a building for back up power which will incorporate
   power microgrids and be solar powered. The East County Homeless Service Center could
   double as a Resilience Hub (It currently offers legal services and emergency shelter near
   192nd/Stark), and 4) Also notable is the concept of Data Resilience and the County is
   working on an application portal for services people don’t know about and will offer access
   to resources available.
   She welcomed questions from members.

• Re: boat ramp at Blue Lake Park. She stated that Multnomah County does not have control
  over Metro. One member commented that as our elected representative, we need her to
  advocate for us with Metro and she welcomed members again to email her (email above).
• Re: when will County workers go back to the office, in reference to answering phones and
  being available for County customer service, permit approval, etc. She said that essential
  staff are already there. She can look into any specifics, but she does not believe that the
  Chair has plans in place to mandate employees come in and it is up to Department
  Managers.
• Re: Removal of trash and cars along Marine Drive. There is a joint Office of Homeless
  Services with Portland (mainly running a homeless shelter), but Metro is responsible for
  removal of trash and abandoned vehicles.
  B) Bob Dolphin/FLOPA Liaison
  -Bob announced that they will start raising the lake on 04/24/23 and it should take ~seven days
  to fill. They are hopeful for a light and late bloom (mid-July or August) and will wait until the
  weeds are at last 12” tall before they treat with Diquat.
  -The boat ramp will cost ~$6500 to pave and they hope to pave up past the pump house
  building.
  -He noted that they have an active Social Chair, so expect fun activities like the July 4 parade,
  wine tasting, and boat parties.
  -He asked neighbors to direct safety lighting downward, toward property and not outward…to
  decrease light pollution for neighbors.
  -A member questioned whether FLOPA has any rules or enforcement about invasive species
  on public watercraft/SUPs. He said that other than signage and a $10 invasive species permit,
  no. OSMB has resources for cleaning watercraft, but not removal of species.
  C) Dave Richardson/IWPUD
  -Dave mentioned IWPUD’s mantra several times: “Keep the water flowing.” Their operating
  budget is stable, so they hope that 2024 water fees will remain the same.
  -He reiterated that there are four wells, five volunteers, and monthly/yearly/every three year
  testing for water quality.
  -The number of system flushes has been increased from once/year to twice/year.
  -They have been successful with their response to power outages by taking care of it ASAP
  and redirecting water from another well or from the Fairview system, if needed. He also urged
  members to notify your area volunteer ASAP if you notice a decrease in water pressure.
  -Well #1’s electrical system has been upgraded (Fun fact: It goes out the most and is on a
  separate power monitor). Well #3 was leaking, but now it has a new roof. Well #4 had an old
  pump (that lasted 40-45 years!), so it has a new pump now.
  -He states that for every $1 spent, IWPUD produces 500 gallons of water.
  D) Tom Burns/Parks and Roads
  Tom, after eight years, is resigning from the Board. His farewell was brief: “Parks and Roads
  are in great shape with Yuval’s help!” Thank you, Tom!
  E) Treasurer Report/Interim Treasurer, Michael Vest
  Roxanne Redwine Baker, after four years and moving us onto an online accounting system,
  has resigned from the Board. Thank you, Roxanne! Mike Vest now wears three hats (Board
  President, IWPUD volunteer, and Interim Board Treasurer…so please consider volunteering!),
  but he wears them well and with style.
  i) 2022 Budget – Mike thanked the Board and Roxanne for having such a well-managed
  budget last fiscal year. A $40K CD was established at Advantis Credit Union at 3.75% that
  is designated for Road Reserve. The interest earned will be the equivalent of six HOA
  payments/year.
  ii) 2023 Budget Proposal – Mike went over next year’s budget in detail. Sheri Parshall made a
  motion to approve, Diane Wohler seconded, and all voted in favor.
  A question by a member was if we were successful in enforcing all homeowners to pay dues,
  what the difference would be financially. Mike informed us that it would be approximately $17K
  in additional funding. Thank you to everyone who pays dues and sees value in the HOA for our
  community.
  (Encourage neighbors to become active members so the Board can continue to do the good
  work that it does).

1. 2023 Board Members/Jim Forney, VP
   Those with * and in italics were voted on today.
   A) President – Michael Vest 2023
   B) Vice President – Jim Forney 2023
   C) *Alice Capitano 2023/24
   D) *Chase Ferris 2023/24
   E) Blue Lake Commissioner – Kevin Morrow 2023
   F) Membership Commissioner – Cathie Smits 2023
   G) *Treasurer – Vacant Position 2023/24
   H) Social Commissioner – Mary Marking 2023
   I) Deborah Weaver 2023/24
   Alice Capitano – Diane Wohler made a motion to approve, Ann Pernichele seconded, and all
   voted in favor.
   Chase Ferris – Diane Wohler made a motion to approve, Jerry Mylet seconded, and all voted in
   favor.
   John Wohler – Alice Capitano made a motion to approve, Debbie Weaver seconded, and all
   voted in favor.
   Deborah Weaver – Alice Capitano made a motion to approve, Jerry Mylet seconded, and all
   voted in favor.
   Sheri Parshall made a move to accept the proposed Board Members, Diane Wohler seconded,
   and all voted in favor. The Board will decide which positions will be filled by Alice, Chase, John,
   and Deborah. Thank you, 2023 HOA Board members!
   A question by a member was whether the position of Treasurer should be a paid position since
   it is a difficult one to fill. Mike Vest stated that the Board would consider it.
2. Member Discussion and Q&A
   -There will be an up to 5 x 32 gallon haul away for spring cleaning/garbage by Twelve Mile
   Disposal Services in the week of 05/15 (so 05/17/23 for us).
   -Also, you can dispose of up to two yards of yard debris at Allwood Recycling (Look for the
   coupon in the May 2023 Fairview Flier. Likely will need to show the coupon and ID/address).
   -Potholes on the single lane of Interlachen Lane will be fixed when the weather dries out.
   -A member asked about the video cameras at the park and if there should be more cameras
   installed around the neighborhood. Discussion followed that the cameras in the park are not
   functioning/need to be replaced and maintained, but members questioned whether having
   cameras would deter criminals (compared to good lighting and being vigilant neighbors). We
   will discuss this issue further as a Board.
   -Another member asked about the black Jaguar that has been parked for months on the west
   end of Interlachen Lane. It is believed to belong to the West family and Mike will contact the
   Wests about it.
   -A suggestion for having a gate with a code on either end of the single lane of Interlachen Lane
   (to deter through traffic) was revisited by a member. Tom Burns commented that it has been
   researched in the past…but because it is considered a County road for access, a gate is not
   possible. He welcomes someone to look into it again.
   -Comments that this meeting was well run and succinct. It reflects well on this year’s HOA
   Board and its fearless leader, Mike Vest.
   Meeting was adjourned at 8:43 PM by Alice Capitano with the gavel (I have always wanted to
   do that)!