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Interlachen Inc. Homeowner’s Association – 83rd Annual Meeting
Monday, April 8, 2013
Lake House, Blue Lake Park, 6:30 p.m.

Board and Committee Members Present:
Allen Johnson – President
Roger Keast – Treasurer
Sheri Parshall – Secretary
Bob Torheim – FLPOA/WPUD Liaison
Tom Burns – Roads and Parks Commissioner
Ted Smits – Blue Lake Commissioner
Michelle Monson/Erika Teyema – Social Committee
Bettianne Goetz – Membership
Al Goetz – Nominating Committee
Janice Johnson – Nominating Committee
Sue Meyers – Nominating Committee
Ernie Brawley – Audit Committee

Call to Order:
A quorum is present.

Reading and Approval of 2012 Annual Meeting Minutes
It was moved and seconded to approve the minutes from the 2012 Annual Meeting as posted. Motion passed.

OFFICER REPORTS

President Allen Johnson
Accomplishments for 2012-2013 included beginning a series of Friday Frolics, installation of the Interlachen Mini-Library (Allen will register this on a national mini-library web site), rebuilding the dock at the Blue Lake Easement, purchasing two new benches for the park, purchasing folding chairs for the park, rewiring the pump house with higher amp circuits for the gazebo, restriping the speed bumps, extending the gravel driveway at the park.

Treasurer – Roger Keast
Roger discussed the current budget, describing line items as showing in his report. Total checking account funds are $13,377.73, with $5,560.11 of this amount held in reserve for Blue Lake as raised by boat fees. Roger will discuss the proposed budget later in the agenda.

Membership – Bettianne Goetz
Bettianne introduced new members Tom and Jennifer Luce, and Mark and Theresa McClain. Welcome!! Also new
are Lance and Jennifer West-Meyer, and Iraj and Sharry Rafei. Jeff and Linda Binns joined as associate members. In 2012-2013 there were 86 full members, 5 associates, and 2 honorary. This year, we are projecting 90 full members, 5 associates, and 3 honorary members.

Roads and Parks Commissioner – Tom Burns
Tom reported that substantial repairs were made to the road, including gravelling pathway, and added the mini-library. Eventually he would like to add a drinking fountain and hose reel. Improvements were made to the Blue Lake easement. Tom is passing out a sign-up sheet to help with future projects. Many projects are managed by volunteers, but the road can’t be managed by volunteer work. Tom will be asking for future funds to keep the road maintained. Multnomah County considers Interlachen Lane an access road and as such does not provide maintenance. Tom looks forward to working with neighbors on future projects.

FLPOA/IWPUD – Bob Torheim
Terry Schultz gave an update on the IWPUD. They collect and spend about $30,000 annually. The samples have been good, with no major repairs required. They’ve been updating the electronics on the pumps, with two pumps completed and the third to come soon. There is a retaining wall that will need replacement near Well No. 3.

Bob reported on FLPOA activities, noting that the next big project is building out the Hockety Park boat ramp. The current ramp is difficult to use. The project is currently held up due to costs, and FLPOA is looking at a project that would be priced closer to $25,000 than the $50,000-plus cost initially proposed. They hope to add several fun events, including a sailing demo day.

Blue Lake Commissioner – Ted Smits.
Boat registrations are dropping. There have been problems with vandalism and privacy invasions. There were problems with the bollard keys, which meant that it was difficult to get working keys. There will be a new lock system in place this year, using combination lock. Please contact Ted for the combination prior to boat launching.

There were several floating objects this past summer, and Blue Lake hopes to utilize the boat patrol to keep the lake clear of the same. There was some lack of communication with the parks with regard to closure of the lake due to an algae bloom, and the park delayed communicating that the park was open. Boat regulations will be the same this year as last.

Blue Lake wildlife is still abundant, including nutria, which are very destructive. Ted requests information on keeping nutria off of properties. Al Goetz suggested using mothballs in areas where animals are sneaking in.

Boat Inspections: If your boat has been in water outside of Blue Lake, your boat requires an inspection. Multnomah County Sheriff and Blue Lake will perform these inspections.

BLIA – Ernie Brawley
Ernie reported that the 4th Solar Bee was removed from the lake. The easternmost Solar Bee broke loose in January and Solar Bee put it back in place and repaired lines at no cost. Metro will have a couple of people assigned to maintain the Solar Bees going forward. Solar Bee does have someone come out annually to inspect the equipment.

Weevils have done a great job snacking on the milfoil. No weevils will be added this summer.

Lily pads are multiplying at both ends of the lake. Metro and DEQ will allow BLIA to spray the lily pads as needed, using the good practices guide provided by the herbicide company. The information about the herbicide is currently available on the web site.

BLIA is committed to continuing to maintaining the quality of Blue Lake as allowed within the scope of its 501(c)(3) rules. Ted asked homeowners to take care of yard debris.

Social Committee – Erika Teyema
There were lots of Interlachen activities this year, including holiday parties and picnics. Planned activities for 2013 are: June 15 – Pancake Breakfast; July 4th – 4th of July Parade; July 25th – Potluck Picnic; August 15 – Potluck Movie Night; September 6 – Campfire Night

Another fun event is the Second Friday Frolic, which is a great way to get acquainted with your Interlachen neighbors. There is a sign-up sheet if you wish to be included on the Friday Frolic e-mail distribution. The schedule of hosts will be made available.

If anyone is interested in joining the social committee, please contact Michelle Monson at 503-512-7756, or e-mail jm.michelle@comcast.net.

Allen thanked those anonymous volunteers who maintain the flowers at the Interlachen signs and the park.

Roger reported that the clothing items are available for order from Betty Keast if the items available at the meeting aren’t the right size.

Roger noted that the confidential contact list is based on info supplied to Roger. Anyone who has corrections, or wishes another list, should contact Roger. Roger will try to update the list and send out again in a couple of weeks.

Rules for Private Use of the Park – Erika Teyema

Erika discussed proposed rules for the use of Welsh Community Park, as follows: (insert)

  1. Reservations for the Welsh Community Park shall be made by an Interlachen Homeowners Association Member. There is no fee to reserve the park.
  2. Reservations will be approved on a first-come, first-served basis not in conflict with scheduled association activities. The reservation contact is the Chair of the Social Committee.
  3. Association tables and chairs are available to members. The reservation contact is the Social Committee Chair.
  4. Members are expected to leave the park in the same condition as it was found. There is no garbage service at the park, so all trash needs to be removed from the premises. Any extra clean-up fees incurred will be assessed to the member.
  5. Any private and/or reserved event where alcohol is being served or provided to non-members will require a certificate of insurance with a $1,000,000 liquor liability.
  6. At no time shall the park be utilized for commercial activities other than the sale of artwork at the “Art in the Park” activity sponsored by Interlachen, Inc.
  7. The Board of Directors shall approve any requests they may deem appropriate for use by organizations outside of Interlachen membership.

It was moved and seconded to add these rules to the By-laws. Motion passed.

Nominating Committee Report – Al Goetz

Al reported that the nominating committee recommendations for next year’s board are as follows:

Bettianne Goetz
Tom Burns
Gary McCoy
Lance West

It was moved and seconded to accept the nominated persons by acclamation. Motion passed.

Next year’s nominating committee will consist of Sue Meyers (chair), Debbie Weaver, Eric Teyema, with John Mellein as alternate.

It was moved and seconded to accept the committee as proposed. Motion passed.

Audit Committee Report – Ernie Brawley

Ernie reported that he and Mel Rieff performed an audit as required by the by-laws on March 20th, 2013. Ernie and Mel confirmed that bank balances and receipts were correct as noted by the treasurer.

It was moved and seconded to accept the audit committee report. Motion passed.

Proposed Budget – Roger Keast
Roger discussed the proposed budget, which is based on 90 paid members, and 13 paid boat registrations, and 5 non-member associate dues. He is hoping to build up reserve to be used for major projects in future.

It was moved and seconded to accept the proposed 2013-2014 budget. Motion passed.

Roger advised that due to reduced participation in the association, a raise in dues may be necessary next year.

New Business
There was no new business.

Announcements

Proposed power generation facility – Allen Johnson

Allen advised that a letter was sent to Siting Office for Oregon Department of Energy and to the DEQ expressing these concerns:

  • Impact on IWPUD wells from use of 5.3 million gallons of cooling water per day
  • Possible need for more summer time Blue Lake water fills
  • Activation of power lines that run through the area
  • Noise level of turbines
  • Air quality due to combustion gases

The board will continue to monitor, and the following web site provides updated information: http:/oregon.gov/energy/siting/docs/tec-noi.pdf

Neighborhood information is available on the following web sites:

Interlachen – http://www.interlachen-hoa.org
FLPOA – http://www.fairview-lake.org
BLIA – http://www.bluelakeimprovement.org

Moved and seconded to adjourn. Motion passed.

Meeting adjourned at 8:21 p.m.

Respectfully submitted,

SHERI PARSHALL
Secretary