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Interlachen Inc. Homeowner’s Association – Board Meeting
Monday, February 6, 2013
Keast Home

Board Members Present:

Allen Johnson – President
Roger Keast – Treasurer
Sheri Parshall – Secretary
Tom Burns – Roads and Parks Commissioner
Ted Smits – Lake Commissioner
Bob Torheim – FLPOA
Erika Teyema – Social Committee
Michelle Monson – Social Committee

Excused: Gary McCoy

Call to order: 7:14

Al noted corrections to the January minutes. Motion made and seconded to approve the minutes as amended.

Officer Reports

President – Allen Johnson
Allen shared a copy of the Articles of Incorporation of the Association that were dated November 29th, 1930-a fabulous find, given to him by Gary McCoy from his grandfather’s papers. He will give it to Roger for storage in the archives.

Vice President – Gary McCoy
No report.

Secretary – Sheri Parshall
Sheri has posted the January minutes. She will amend and repost the same.

Treasurer Roger Keast
Roger presented this month’s financials. Dues were received from a new member who will be applied to 2013-2014. End of January $13,363.95 in the checking account, of which $5560.00 is in the Blue Lake reserve. We are actually under budget, due primarily to lack of draws against the Blue Lake fund. It was moved and seconded to approve the bills Roger presented. Motion passed.

FLPOA/IWPUD – Bob Torheim
Bob reported that there is no report from the PUD, and will report after the next FLPOA meeting.

Blue Lake Commissioner – Ted Smits
No report.

Tom Burns – Road and Parks Commissioner
No report.

Membership – Roger (for Bettianne)
There are 86 fully paid members, with 5 associate and 2 honorary memberships. Next year there will be three honorary members.

Social Committee – Michelle Monson
Michelle reported that the social committee had its first meeting. The calendar of activities has been tentatively scheduled as follows:
Easter Egg Hunt – March 30; Pancake Breakfast June 15th; 4th of July Parade, July 4th; July Potluck on July 25th; August Potluck on August 15th; Campfire in Welsh Park on September 6th; December events to be determined. It was suggested that we put together a neighborhood trash pick-up day.

By-Laws Committee
There was discussion regarding interpretation of the term “standing rules”, and how they may be applied to/incorporated with the by-laws with regard to boat rules, use of the park, etc. It was decided the by-law committee will meet again to discuss this in more depth.

Old Business

Blue Lake Keys – Ted
Ted reported that there is no action currently on the Blue Lake keys. Ted discussed Oregon boat driving rules. The current boat rules are available on the web site. Roger presented proposed boat rules and there was discussion regarding the same. It was decided to table the discussion to a later time. Roger advised that boat registrations would be sent out February/March.

Blue Lake Ramp Improvements – Ted
Tabled until the next meeting.

Row Boat Status – Allen
Allen advised that the FLPOA board is not currently interested in purchasing the boat.

Annual Meeting Agenda – Allen
Allen presented the proposed agenda for the Annual Membership Meeting for board discussion. The agenda will be provided to the membership at the meeting.

Dues/Budget – Roger
Roger presented his dues package and suggestions were made. Board members should encourage attendance in order to gather a quorum. Roger believes that he will be able to achieve a balanced budget based on potential membership, including setting aside an amount for a road maintenance reserve.

Nominating Committee – Allen
Al Goetz, Janice Johnson and Sue Meyer are on the nominating committee. Allen will chat with Al when he returns from vacation.

Reservations of the Lake House – Betty
Reservations have been made for April 8th. Social committee will be there by 4 p.m. to set up. Other volunteers are welcome.

Launch Protocol on Fairview Lake – Bob
Bob advised that there’s currently no action being taken.

Park Reservations – Erika
Erika advised that her committee has yet to meet and finalized the proposed rules. Her committee consists of Allen, Tom and Roger, and they plan on meeting the week of February 11th.

NEW BUSINESS

Troutdale Energy Project Report – Allen
Allen sent a letter to the siting council and got no response. This most recent meeting was facilitated by the EPA permit-granting group, and Allen has developed contacts from that meeting, including Lynn Kent, in the permit application group at DEQ, phone 503-229-6945, e-mail NWRAQPermits@dep.state.or.us, and they have advised Allen that they will make effort to get answers to our questions. There are several environmental concerns.

Landowner meeting of Drainage District District Report – Bettianne
Information is tabled for this.

ANNOUNCEMENTS/COMMENTS
If anyone has budget/projects for this upcoming budget term, please tell Roger a.s.a.p.

Next Meeting Date/Time:
March 6th at 7 p.m. at the home of Tom Burns.

Meeting adjourned at 9:18 p.m.