Interlachen Inc. Homeowner’s Association – Board Meeting
Thursday, July 14th, 2011
Allen Johnson Home
Board Members Present:
Allen Johnson – President
Erika Teyema – Vice President
Roger Keast – Treasurer
Sheri Parshall – Secretary
Debbie Weaver – FLPOA/IWPUD
Tom Burns – Road and Parks Commissioner
Bettianne Goetz – Membership Commissioner
Call to order: 7:08
Review of the June minutes. One correction: it should be noted that osprey, not peregrine falcons, have been observed nesting. Moved and seconded that they be accepted as amended. Motion passed.
President Allen Johnson
Due to changes in addresses, correspondence from the IRS was not received by the appropriate parties, and the Association has lost its tax exempt status. Roger and Allen will be working to reinstate our 501(c)(3) status. The IRS is giving organizations until December 31, 2011 to correct this issue.
Action item: Allen and Roger to work on our tax filing.
Vice President Erika Teyema
Secretary Sheri Parshall
Treasurer Roger Keast
Roger presented the treasurer’s report. General account contains $26,865.28, and the BLIA account contains $4,420.77, totaling $31,286.05 in the bank.
Roger has new keys for the easement. The combination to the easement will be 0503.
Roger presented expenses for payment. Moved and seconded to pay expenses as amended in the Treasurer’s report. Motion passed.
Regarding the budget, Roger reports that some items will be coming in during July. There will be a large deposit due to boat fees and dues coming in, along with dues from one new member.
Roger reports that we have 88 regular, 2 honorary and 4 associate memberships. There was discussion regarding honorary memberships. It is believed that Terry Schultz, Ed Frank and Carl Marking are the honorary members.
Roger will continue to work on setting up auto-pay with PGE.
Roger is continuing to work on dues payment. He’s thinking that there will be a couple more dues to come in, and reported on the status of a couple members outstanding.
Action item: Roger will explore honorary memberships and who has them.
FLPOA/IWPUD – Debbie Weaver
Bettianne discussed the weed problem and the fact that there are many more weeds than last year. FLPOA voted to assess the members to kill the weeks. However, due to the number of other government entities involved, the group is not allowed to apply herbicide. DEQ is monitoring the blue-green algae throughout the state. FLPOA is seeking legal advice with regard to their position within the group of entities working on water quality of Fairview Lake. There is good fish activity.
A special meeting was held with regard to water rights with wells 1, 2 and 3. The 4th well is not being utilized. There is discussion regarding whether or not our wells are in compliance, and about the purchase of variable speed pumps which could help ameliorate/monitor over-usage of water.
Blue Lake Commissioner – Curt Knight
Curt is absent but provided a report, which was presented by Allen.
There was discussion regarding appearance of yards on Interlachen, including overgrown hedges, boats and vehicles that have not moved for a long period of time, and “free” items.
It is recommended that we should send letters to those homeowners whose yard could use some help. Erika will create and send the letters on behalf of the Interlachen board. Debbie will get the addresses for Erika.
Tom will get the details from Curt and have Sargent’s regarding painting the speed bumps.
BLIA Report. The next BLIA meeting will be August 2nd at the Townsend’s. Water clarity is great and weeds are lower than normal.
Action Item – Erika to send letters to homeowners regarding yard appearance
Action Item – Tom to research painting the speed bumps.
Tom Burns – Road and Parks Commissioner
Tom contacted a company regarding the bark dust for the play structure. Tom inspected the structure. What is currently there is chipped cedar. They’re asking $30/yd to deliver. We would need to spread it. Allen recently had bark dust delivered, and is willing to ask his source about pricing and delivery of bark dust for a lot less. Erika reported that we purchased 17 yards when the play structure was initially set up. There was discussion on logistics of delivery. Tom advises that we purchase 10 yards. Also discussed sand for the swings. Tom suggested we dig out sand from the sand box and put it under the swings. It was suggested that we purchase one yard at $30/yd. Moved and seconded that we go forward with purchasing 10 yards of cedar chips and 1 yard sand, including delivering, not to exceed $400.00. Motion passed.
Tom paid $487.83 to clean and stain the gazebo. Two checks: one to Peter Burns for $300.00 for labor, and one to Tom Burns for $187.83. It was moved and seconded that pay for these expenses. Motion passes.
Carl Marking picked up a swivel for $22, which promptly fell apart. Tom has wired it so that the screws cannot back off.
Tom presented the draft of a letter he will be sending to three companies to bid on repaving Interlachen Lane.
Erika commented that the beavers are climbing on the lakefront trees and shrubs and eating them. Chicken wire is not discouraging them. Once the water level goes down we may need to explore other options.
Action Item – Tom to purchase bark chips and sand for the play structure and swings.
Bettianne Goetz – Membership
Corrected the names for the Schmitts (not Schmidt). Bettianne looks forward to everyone’s assistance in identifying new neighbors
Social Committee (Erika and Bettianne for Betty Keast)
The next event is the picnic on July 21st. The theme is “Hawaiian”. Sixty-five people attended the pancake breakfast, in the rain, which was great. Two volunteers brought pop-ups. It was suggested that we purchase a couple. Sheri will research purchase of pop-ups.
It was a great day for the 4th of July. Erika thanks everyone for participating and watching the parade. There were over 50 participants and it will happen again next year.
Art in the Park will take place August 21st, from 2-4, which is a joint venture between FLPOA and Interlachen. There are over 20 resident neighborhood artists participating. Some pieces will be for sale.
The International Picnic will be Thursday, August 18th.
Road repair proposal – Not yet available.
Bank Signature Cards – Sheri will go to the bank and take care of adding her signature to the accounts.
PGE auto-pay – Roger will need to work out an e-mail issue in order to get the e-mails from PG&E. He’ll continue to work on that.
Easement access and weeds – Addressed above.
Illegal Dumping – There has been illegal dumping taking place at the west end of Interlachen. There is contact number for the County Nuisance Division. The “Nuisance Control” phone number is 503-900-3464, ext. 229. It was suggested that we put this on the web site under “Neighborhood Links.” Also Vector Control’s phone number.
Airport. Planes are no longer using the river “fly-over” zone prior to landing. We will be researching the number to call to for the airport, publishing the number and urging residents to complain.
Broken Pipe in Easement Debbie reported that there is a broken pipe gushing water in the easement. Tom advised that he’s not been able to find the source of the pipe. Debbie will find out more information at the PUD meeting on the 18th.
There have been several crimes committed, both in boathouses on the Blue Lake side, and a house robbery during daylight hours on the Fairview Lake Side. There have also been episodes of water balloons being thrown.
Be vigilant of thieves and pranksters.
Next meeting: Thursday, September 14th at Curt Knight’s home.
Adjournment at 8:58 pm.