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Minutes of Interlachen Board Meeting
March 2011
7:00PM, Whitehead Home

Present: Jeff Hauck, Roger Keast, Erika Teyema, Debbie Weaver, Gregg
Whitehead

Excused: Allen Johnson, Jeff Townsend

Meeting called to order at 7:05pm.

The minutes from the February board meeting were approved.

TREASURER’S REPORT: Roger Keast
Roger submitted financial reports. The current balance is $21,940.64. Roger presented the proposed 2011-2012 proposed budget.

COMMISSIONER REPORT
FLPOA/IUPUD – Debbie Weaver
FLPOA board meeting 3/22 to discuss weeds in Fairview Lake

ROADS & PARKS – Jeff Hauck
Jeff clarified minutes from last month. The board voted to spend $400 just to clean up the park waterfront. The tree trimming and easement improvements were part of the monthly park maintenance. Jeff reported the cost of bark dust/chips is high right now, but recommends getting some sand when the ground is not as saturated. Lakefront work is also on hold as the ground is too wet right now. The old bulletin board was removed and a new bulletin board was put up by Emek and his father at Welsch Park.
Jeff has received some figures for road repair. Work can be done for $1.25-$1.50 a square foot for paving and grinding. The board discussed what kind of figure to present at the annual meeting. The last time work was done on the road the board requested $5450 (but were authorized $7500 by membership at the meeting). The board made a motion to present $5000 road maintenance as new business. The motion passed with all in favor.

NOMINATING COMMITTEE – Roger for Betty Keast
The nominating committee has 3 members willing to serve. They are still looking for one additional person.

NEW BUSINESS
The board discussed holding two general membership meetings a year—one in the spring and another possibly in the fall. Board members reasoned that things that may need to be addressed after a summer get forgotten or have to wait, the by-laws need updating, and the one meeting a year runs long due to all the business that needs to be addressed. A motion was made to propose bi-annual meetings as new business at the annual meeting.
Jeff presented a bid for $980 to remove and replace stairs at the Blue Lake Easement. A motion was made to pay $980 to replace the stairs at the Blue Lake Easement and account for the funds by including it in next years budget. The motion was passed unanimously.

A motion to adjourn was passed with a unanimous vote.