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Minutes of Interlachen Board Meeting

April, 2010

7:00 PM, Keast Home

Present: Jeff Hauck, Roger Keast, Sue Myers, Tammy Reynolds, Erika Teyema, Debbie Weaver, Greg Whitehead

Excused: Allen Johnson, Jeff Townsend

Meeting called to Order 7pm

The minutes from the March board meeting and Annual meeting were approved.

Election of 2010/2011 Board of Directors

There was a motion by Allen Johnson (via email) to nominate Gregg Whitehead as president. The motion was seconded and was passed with a unanimous vote.

After discussion, Roger Keast made a motion for the board to elect the slate as follows:

Vice President – Allen Johnson

Treasurer – Roger Keast

Secretary – Erika Teyema

Lake Commissioner – Jeff Townsend

Roads and Parks Commissioner – Jeff Hauck

Membership – Tammy Reynolds

FLPOA/IWPUD – Debbie Weaver

The slate was passed with all in favor. Gregg appointed Betty Keast as social chair.

Old Business

  1. Marine Drive Development

Ronni Golan volunteered to be on a committee to watch this development. Debbie Weaver offered to look for a chair. Jeff Hauck will get Big Eddy contact information for the new chair.

  1. Sewer Increase – A motion was made for Jeff Townsend to chair and organize a committee to look into options regarding the sewer increase and report back at the next meeting. The motion was passed with all in favor.
  2. Pickleball – Gregg will talk to Bettianne about Metro’s adding pickleball to Blue Lake Park and will report back at the next meeting.

PRESIDENT’S REPORT: Gregg

It was noted that we do not have record of the landscapers CCB license. Greg requested Jeff to contact Pedro for the license number.

VICE PRESIDENT’S REPORT: Allen

No report.

TREASURER’S REPORT: Roger Keast

Roger submitted financial reports. The current balance is $23,408.48. Roger reported that he was currently running a cash base budget rather than an accrual and questioned the board’s position on this matter. The board recommended Roger to run it with what he felt most comfortable. Several bills were submitted for April:

$3.95 – Roger – card/admin gift

$18.33 – Betty – annual meeting refreshments/social

$23.36 – Betty – caution tape & signs/park maintenance

$8.80 – Roger-stamps/treasurer supplies

$23.99 –Roger – ink for printer/treasurer supplies

$50.00 – Betty – admin gift

$6.00 – Pam Trask – coffee bill/annual meeting

$57.00 – Jeff Hauck – fill disposal/park play structure

$100.00 – James Skillman – hauling sod and sand/play structure

$500.00 – Pacific NW Exc – skiploader/play structure

$300.00 – Pedro Rodriguez – monthly park maintenance

$500.00 – Bark Blowers – bark chips for play structure

$5.28 – Tammy Reynolds – social

Motion for bills to be paid. The motion was passed unanimously.

Roger advised the board that several members had paid incorrect amount in dues. He had already contacted those who had overpaid and questioned what the board would recommend to do with those who had underpaid. A motion was made for Roger to tactfully inform the members who underpaid dues to attempt to solicit the balance of payment. The motion passed with a unanimous vote.

SECRETARY’S REPORT: Erika Teyema

No report.

COMMISSIONER REPORTS

Roads and Parks – Jeff Hauck

Jeff Hauck reported that Bettianne and Al Goetz have offered to donate money to the park waterfront. A motion was made for Greg to discuss interest in this project with Al and Bettianne. The motion was passed with all in favor. Jeff also reported that dirt was added to the base of the large tree in the park. The plan is now to seed it. A large work party of 12 people helped get ready for the new play structure by hauling and shoveling 14 yards of cedar chips. Thanks to all those who helped.

MEMBERSHIP – Tammy Reynolds

No report.

FLPOA – Debbie Weaver

No Report

Social – Betty Keast

No Report.

NEW BUSINESS

  1. Interlachen Street Sign

The Interlachen Street sign on the east end needs attention. Karen Whitehead volunteered to repaint and Pam Trask will plant flowers. They requested funds for bark dust. A motion to purchase bark dust – not to exceed $100 – for the Interlachen signs was made. Board members questioned who owned the property. The motion was approved with all in favor.

  1. Interlachen Bulletin Board

A motion was made to replace the neighborhood bulletin board due to its deteriorated condition. After discussion about needs of the whole Blue Lake easement, a motion to postpone the vote until the next meeting was passed. All board members are requested to view the board by the next meeting.

  1. Boat Fees

In the past boat fee invoices were sent out with the membership invoices, but due to the change in fee structure voted on at the annual meeting, boat fee invoices were not sent out this year. A motion was made to send out/deliver boat fee invoices along with the newly amended boat rules. The motion passed with all in favor.

  1. Play Equipment

Debbie Weaver made a motion for toys and sand toys – not exceeding $50 – to be purchased for use at the park and during social events. The motion passed with all in favor.

ANNOUNCEMENTS

The next meeting will be Monday, May 10th at 7pm at Gregg Whitehead’s Home.

A motion to adjourn was passed with a unanimous vote.