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87 TH ANNUAL MEETING

APRIL 17, 2017
INTERLACHEN HOMEOWNERS ASSOCIATION
BLUE LAKE HOUSE
Current Board:
Jerry Mylet, President
Laura Cohen Seale, Vice President
Kevin Morrow, Treasurer
Tom Burns, Parks and Roads Commissioner
Steve Nelson, Blue Lake Commissioner (deceased)
Debbie Weaver, IWPUD and FLPOA Liaison
Bettianne Goetz and Cathie Smits, Membership Committee
Michelle Monson, Secretary
Social Committee: Erika Teyema and Debbie Weaver

Nominations Committee: Bob Torheim, Gary McCoy, and Roger Keast
Auditors: Ernie Brawley and Mel Reiff

The meeting was called to order at: 7:04 pm

1. PLAQUE PRESENTATION IN HONOR OF:

AL GOETZ and CARL MARKING

2. IN MEMORIAM:
Jean Ridings
Lee Johnson

3. NEWLY PAID MEMBERS AND NEIGHBORS:
WELCOME TO THE NEIGHBORHOOD!

4. READING AND APPROVAL OF THE 2016 ANNUAL MEETING MINUTES:
A motion was passed to approve the annual minutes from April, 2016.

5. GUEST SPEAKERS:

  1. Shirley Craddick, Metro Councilor, District 1:
    Shirley introduced herself and asked if anyone had questions.
    Any bonds currently planned for Blue Lake Park development? Funds are
    still available from previous bond measures, and we will be informed when
    plans are developed.
  2. Joel Schoening, Multnomah County Drainage District #1:
    “Levee Ready Columbia”
    High waters in the Columbia River led to a “partial emergency situation,” so the levees were inspected for 9 straight days and continue to be monitored. We may have high waters as the summer approaches.
    Some erosion occurred during the winter, and it is being managed.
    In March, 2018, a public meeting will be held.
    They are working with Fairview Lake residents on managing lake levels.
    MCDD continues its efforts to comply with federal accreditation requirements as well was those of the Army Corps of Engineers.
    Engineering evaluations, economic, environmental aspects will be combined to develop specific risk levels.
    Truck use on Marine? MCDD performed a study on geotechnical impacts and determined the impact is not significant.
    185th traffic light if development goes in? The decision to pay for and install street lights would be with the traffic safety agency.
    Why did they put in a diesel pump? It’s a temporary solution and the least costly.
    They are considering installing a new pump.
    Trammel-Crowe submitted a permit that meets the requirements of Levee Ready Columbia regarding runoff and flood risks.
  3. Lisa Goorjian and Jen Keisler Fornes, Metro Parks:
    Lisa thanked people who participated in developing a master plan for Blue Lake Park. At this time, Metro representatives are continuing to evaluate plans.
    Jen Keisler Fornes spoke about the solar bees.
    In the fall, the installations are checked, and they will be rechecked soon. One of the units is not lit, but it is operational. The units were operating all winter. One of the units has shifted and will be moved.
    An aquatic weed assessment is upcoming.
    Due to the winter weather, many trees were damaged, and Metro crews have been busy removing debris from the park (14 tons).

6. UPDATE ON PROPOSED TRAMMELL CROW DEVELOPMENT (TCD)
ROGER KEAST:
To date:
The application to Gresham is on hold (perhaps due to new wetlands evaluations).
TCD has withdrawn its permit application from The City of Fairview.
The City of Gresham has deemed TC’s application incomplete.
DEQ questions have not been answered by TCD.
Neighborhood concerns include: diesel fumes, wetlands habitat destruction, traffic, air pollution, a fire lane onto Interlachen Lane, home value losses (estimated 10-15% decrease in the immediate area), archeological/historical Native American site, noise and light pollution.
Leasees are not known so their impacts cannot be determined.

Mel Rieff and Roger Keast have set up a corporation, The Lake Committee. Many hours have been spent contacting and documenting communication with the Department of State Lands, Army Corps of Engineers, MCDD, The Cities of Gresham, Fairview, and, Portland, Oregon Dept. of Fish and Wildlife, and the DEQ. So far, $4,000 has been spent on mitigation. No litigation is planned. See “New Business” below for more information.
Thanks to all of those who have generously donated to the efforts to maintain the beauty and tranquility of our neighborhood. More needs to be done.

Donations can be sent to:
P.O. Box 1563 FV 97024
(see 21. New Business below)

7. PRESIDENT’S REPORT, JERRY MYLET:
Newly painted “Interlachen Lane” signs are at both entrances. The board proposes security cameras be installed. See “Parks and Roads” below for details.

8. BLUE LAKE COMMISSIONER’S REPORT
JERRY MYLET on behalf of STEVE NELSON:
Projected number of boats for 2017/18: 25 (last year: 23 boats)
At the end of July, a lake fill will be initiated to allow power boat use.

9. TREASURER’S REPORT, KEVIN MORROW:

2016-17 Revenue and Expenses:
Budget: $23,610; Actual: $24,727; Gain: $1,117

As of March 31, 2017:
Cash in Bank Account: $30,664.15
Funds Available for General Purposes: $18,057.15
Blue Lake Reserve Fund $ 6,207.00

10. MEMBERSHIP REPORT, BETTIANNE GOETZ and CATHIE SMITS:

Membership 2016-17:
Paid Members: 96; Associate Members: 9; Honorary Members: 2

Projected Membership 2017-18:
Paid Members: 96; Associate Members: 9; Honorary Members: 2

11. ROADS AND PARKS COMMISSIONER, TOM BURNS:
After all the rains this winter, there was only one major pothole, which was filled.
As for the area of 216th and Lachenview Lane—We thought the county was responsible for maintaining it.
The county informed Tom that we are responsible for the roads.
Of the homeowners there, only one is a member of Interlachen, Inc. Tom proposed the the bylaws be revised to remove that area from our membership
boundary.
As for Welsh Park, we took care of creating a perpetual easement right for IWPUD. A sprinkler system was installed for $3500 with help from volunteers.
The grass was reseeded.
Due to vandalism and thefts, Tom proposed installing security cameras at the park as well as warning signs.
The cost will be around $2,000. At this time, the board is limited to $1,000 to spend without member consent. A revision to the by-laws is needed. See below.
We need more paying members.
Volunteer sign-up sheet was distributed. We need a drain to avoid bark loss into the lake.
Bettianne asked for volunteers and got them to spruce up the garden at Blue Lake Road and 216th under the Interlachen Lane sign.

Following, see the Road and Parks Report 2016-2017.

Road & Parks Report 2016-2017

We certainly fared better than the City of Portland in the way of road damage. Of course seven years of diverting tax monies for everything but maintenance showed. And speaking of maintenance, I have been arguing with he County as to who has the responsibility for Interlachen Lane from the corner of 216th. to Lachenview Lane. The County placed the signage and the road bumps and the road is up to County standards. They are also taxing the residents in that area for their street lights even though they are paid out of Interlachen dues. The big issue here is that the County also informed me that we are also responsible for the maintenance of Lachenview. When the PUD was formed and took over the Lachenview Water System, the Lachenview HOA disbanded and petitioned to join Interlachen, Inc. We changed our By-Laws to incorporate them and initially we had participation from them. They then slowly stopped paying Interlachen dues and dropping off, and now we have only the Marking household remaining as members. This is one of the reasons the Board will be calling for a committee to review our By-Laws. Maintaining the section of the road we are responsible is liability enough.

Last year we cleared up the question of the Park ownership with Interlachen securing the land deeds and giving the PUD a perpetual easement right for their physical plant. We own it, we insure it, we maintain it and that allowed us to go forward and install the sprinkler system that had been on hod for two years. Many thanks to Yuval Golon for designing and helping us install the sprinkler heads. Original bids for this work were over $10,000; with volunteer labor from many members of the community we did it for less than $3,500.How many jobs actually done under budget? We also had several member of the community help in spreading topsoil and reseeding the disturbed areas of the park.

We had several outrageously blatant property thefts this past year. The Board had entertained installing a license plate capture camera system at the park. The estimated cost with labor donated was in the neighborhood of $1,500.The camera would be mounted in the tree and would capture both day and night anyone coming down or going up the hills. These Cameras are high resolution motion activated cameras thus the equipment price. We would also add
two additional cameras on the system to monitor the park. I ’m getting tired of trying to erase pictures of male genitalia from the park grounds. It would also add a certain amount of information to authorities, God forbid that a child could be in harm’s way.

The Board would have acted on this proposal already but were limited to spending only $1,000 without membership action. There were several members of the community that would have contributed the additional monies out of their own pocket but I did not feel that was right. Your Board does quite a bit with the dues we are allocated. We could do a lot more if everyone eligible to contribute would participate. l know this is preaching to the choir but the Board can’t do it all on their own, we are going to need your help soliciting your immediate neighbors who are not paying their fair share. There will be a motion to add $2,000 to this year’s budget to specifically cover this project.

This coming year we will be putting out a list of property owners living in Interlachen’s jurisdiction and Interlachen members will be noted. You need to tell your neighbors who are not participating, the purpose and the benefits of our organization. We have fought to remain unincorporated out here; however, the City of Fairview would love to incorporate us into their community along with our tax base. You are paying about twenty one dollars a month now; think about how much you could be paying the City of Fairview in taxes with far less representation.

One more Park project on the burner and this may be the last. I have a sign-up sheet going around for volunteers to help dig a thirty foot trench for a French drain from the junior playground to the lake to help move the standing water during the hard rains and floating off all of the playground bark dust into the lake.

12. FAIRVIEW LAKE PROPERTY OWNERS ASSOCIATION:
Mike Johnson, Vice President: Multnomah County Drainage District and the City of Fairview agreed to raise Fairview Lake levels in two weeks. Expect a flyer.
Lakeshore Park is being developed by the City of Fairview to provide better public access. Plan: a viewing platform to increase the view; a few gazebos,
and a fishing platform. Next year: install playground equipment and reinforcement of the banks.
DEQ has accepted our renewal application to use herbicide for lake weed control.
Algae blooms come up twice a year with no known effective treatment. Blue-Green algae can be toxic, usually in the fall. Laboratory tests are conducted so home owners can be informed. As yet, we have not had a toxic situation.

13. INTERLACHEN WATER PUBLIC UTILITY DISTRICT:
Tom Caulfield: 155 customers at a water cost of .22 cents/gallon
We have 4 wells. Fairview water comes on with electrical outages.
IWPUD monitors ground water levels and water quality tests (we exceed safety requirements).
Annual payments are used for electricity, drainage fees, and a post office box and repairs and/or updates as needed.

14. SOCIAL COMMITTEE, ERIKA TEYEMA and DEBBIE WEAVER:
Erika asked for more volunteers. Betty was thanked for making coffee and and supplying cookies as well as setting up the clothing sale.
Chairs are missing. Erika asked for approval to purchase 10-12 chairs $240. Bev volunteered to be in charge of a checkout/checkin sheet.

The following events are tentatively scheduled:
Pancake Breakfast – June 24, 2017
4th of July Parade – July 4, 2017
White Elephant Bingo Potluck – July 20, 2017
Blue Lake Floaty Toy Parade (new event) – July 29, 2017
Rock & Roll Potluck – August 17, 2017
Christmas Caroling and Santa Visits – December, 2017
Friday Frolics – 2nd Friday of Each Month
Sheri Parshall has formed “The Interlachen Ski Club” for water skiing as well as snow skiing. Sheri brought information on local ski clubs. Sheri handed out flyers with information and her contact information. Thanks. Sounds like great fun.

15. NOMINATIONS COMMITTEE REPORT, ROGER KEAST, GARY MCCOY, and
BOB TORHEIM:

Two positions open: Secretary and Blue Lake Commissioner

The committee had no recommendations for the 2017-18 board.

Nominations from the floor: Bob Stafford for Blue Lake Commissioner. Call Jerry if you are interested in joining the board.

16. OUR THANKS TO BETTIANNE GOETZ AND BEV KNIGHT FOR OFFERING TO PRESERVE THE RICH HISTORY OF OUR NEIGHBORHOOD AS CURRENT BOARD HISTORIANS.

17. PROPOSED 2017-2018 BUDGETS, KEVIN MORROW
The same budget as last year ($23,610)

18. BUDGET APPROVAL
A motion was approved and passed by majority vote.

19. AUDIT COMMITTEE REPORT, ERNIE BRAWLEY and ROGER KEAST:
Everything is reportedly in order.

20. OLD BUSINESS:
None.

21. NEW BUSINESS:
A motion was presented to state the association’s opposition to the proposed industrial development at the corner of Interlachen Lane and Fairview Lake Way, and to authorize Mel Rieff and Roger Keast, members of Interlachen, Inc, to represent the association in meetings with the developers’ representatives and governmental agencies regarding this project.
The motion was seconded and approved by a vote of the members.

SPECIAL THANKS GO TO LAURA COHEN SEALE FOR THE WONDERFUL POWER POINT PRESENTATION WE VIEWED TONIGHT.

THREE MOTIONS REQUIRING ACTION TONIGHT:

1. Formation of a By-laws Committee
Recommendations to be brought forward during the 2018 Annual Meeting

2. Increase discretionary budget up to $2,000

3. Approval of special line item for security camera system for the park
(Estimated life of cameras is 15 years)
Estimated cost: $2,000

* All three motions were approved by the members.

23. NOMINATIONS FOR BY-LAWS REVIEW COMMITTEE:
JERRY MYLET, DEBBIE WEAVER, TOM BURNS, JULIA WARNER
Approved by the members.

24. MOTION TO ADJOURN

AS ALWAYS, YOU CAN KEEP UP ON COMMUNITY EVENTS ONLINE AT:

Interlachen, Inc. @ www.interlachen-hoa.org
FLPOA @ www.fairview-lake.org
BLIA @ www.bluelakeimprovement.org